Privacy & Cookies

The ‘Building a Modern Scotland’ team (“the team”) cares about your privacy. We are committed to storing and processing your personal data safely and being transparent about all our privacy practices.

[You can find out more about the members of the ‘Building a Modern Scotland’ team by clicking this link – https://newtownsscotland.eca.ed.ac.uk/the-team/ ]

This privacy policy explains the types of personal data we may collect about you when you use this website. It tells you what our lawful bases are for processing this data, which justify why and how we collect the data. It also explains how we’ll store and handle that data, and keep it safe. Personal data is held and processed by the team in accordance with the UK General Data Protection Regulation (UK GDPR).

We regularly update our privacy policy and will let you know whenever we make major changes. This policy was last updated in January 2022.

If you have any questions, please don’t hesitate to get in touch with us at v1vwrigh@ed.ac.uk. We’re happy to talk through our data protection policies and procedures and what they mean for you.

What are your rights over your personal data?

You have the right to:

  • Request access to the personal data we hold about you.
  • Request copies of the personal data we hold about you in order to transmit this information to another service provider.
  • Request the correction of your personal data when incorrect, out of date, or incomplete.
  • Withdraw your consent from any consent-based processing of your personal data.
  • Object to any processing of your personal data that has its basis in legitimate interest.
  • Challenge the accuracy or lawful basis of the processing of your data and request a temporary restriction of this processing.
  • Request the deletion of all the personal data that we hold about you and an end to the processing of this data. Please note that we may be required to store some of your personal data after this request to comply with our legal obligations.

To act on any of these rights, please contact Women’s History Scotland at v1vwrigh@ed.ac.uk.

To protect the confidentiality of your information, we will ask you to verify your identity before proceeding with any request you make under this Privacy Policy.

Contents:

  1. Getting in touch with the ‘Building a Modern Scotland’ team
  2. ‘Get in Touch’ contact form
  3. Completing our Questionnaire
  4. Commenting on this website
  5. Events Booking and Attendance
  6. Additional Points re cookies

1. Getting in touch with the ‘Building a Modern Scotland’ team

What sort of personal data do we collect?

There are lots of reasons why you might want to get in touch with us. You might have an enquiry about the project generally, have questions about what we’re working on or just want to know a bit more about events we’re organising or the resources we may develop. We welcome general enquiries too. We want to make sure we’re able to respond to you.

As part of the conversation between us, we may ask you for: your name, your organisation, your email address, your address and your contact number.

We process this information to pursue our legitimate interests, as you have got in touch with us and we want to respond to your enquiry.

How and why do we use your personal data?

We use your personal data to respond to your enquiry. In some instances, we may get in touch with you after your enquiry if we think you will be interested in an opportunity or event related to the project.  We will only get in touch with you about opportunities specific to but outside of your original enquiry within 3 years of your original enquiry. We will not add you to our mailing list or membership list unless you request to be added.

How we protect your personal data

We look after your data with the utmost care and ensure that your privacy is respected at all times in line with our policies and procedures. We treat all information that you provide as confidential, and your data is stored securely.

How long will we keep your personal data?

We may retain your personal data for our records in order to learn how interested parties use our resources and so that we can improve our provision of resources and events related to the project. You can ask us to delete this information at any time by getting in touch with us. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Who do we share your personal data with?

Your data is treated confidentially and we will not share it with any third parties.


2. ‘Get in Touch’ Contact Form

How and why do we use your personal data?

When you complete the ‘Get in touch contact form we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service Privacy Policy is available here: https://automattic.com/privacy/.

As part of the conversation between us, we ask you for: your name and your email address.

We process this information to pursue our legitimate interests, as you have got in touch with us and we want to respond to your enquiry.

How we protect your personal data

We look after your data with the utmost care and ensure that your privacy is respected at all times in line with our policies and procedures. We treat all information that you provide as confidential, and your data is stored securely.

How long will we keep your personal data?

The information inputed to the contact form and its metadata are retained indefinitely. You can ask us to delete this information at any time by getting in touch with us. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Who do we share your personal data with?

Your data is treated confidentially and we will not share it with any third parties. All data stored digitally is password-protected.


3. Completing our Questionnaire

How and why do we use your personal data?

When you complete our Questionnaire we collect the data shown in the questionnaire, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service Privacy Policy is available here: https://automattic.com/privacy/.

As part of the conversation between us, we ask you for: your name and your email address.

We process this information to pursue our legitimate interests, as you have completed the questionnaire.

We will not automatically include your responses to this questionnaire for analysis in the project data. We will only contact you if we would like to include your responses. Your answers to this questionnaire will not be shared publicly without your consent.

How we protect your personal data

We look after your data with the utmost care and ensure that your privacy is respected at all times in line with our policies and procedures. We treat all information that you provide as confidential, and your data is stored securely.

How long will we keep your personal data?

The information inputed to the questionnaire and its metadata are retained indefinitely. You can ask us to delete this information at any time by getting in touch with us. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Who do we share your personal data with?

Your data is treated confidentially and we will not share it with any third parties. All data stored digitally is password-protected.


4. Commenting on this website

What sort of personal data do we collect?

Comments:

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service Privacy Policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

How and why do we use your personal data?

If you have commented on the website your comment will be moderated and approved. Your personal data as related above will be publicly available in the form of your name and profile picture. We will not automatically include posts on this website for analysis in the project data but may contact you if they would like to include your comment

How we protect your personal data

We look after your data with the utmost care and ensure that your privacy is respected at all times in line with our policies and procedures. Comments will be made public on the website. We will not publish your email address.

How long will we keep your personal data?

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue. You can ask us to delete this information at any time by getting in touch with us. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Who do we share your personal data with?

Your comment will be made public but not your personal data. Your personal data (i.e. email address) is treated confidentially and we will not share it with any third parties.


5. Events Booking and Attendance

If you book to attend an event organised by/with the ‘Building a Modern Scotland’ team, we may ask you for: your name, address, email address, and phone number. If you book via a website for a paid or free event, you will be directed to Eventbrite/PayPal to make the payment and booking.

If you attend an event, we may take photographs/screenshots. When we are taking photographs/screenshots for potential use in promotional materials in which you can be identified, we will do this only with your permission and you are under no obligation to provide this. If you sign a permissions form, we will ask for your name and your signature.

At the end of an event, we may ask you to complete an anonymous Feedback Form. You are under no obligation to complete this. The information we ask for may include: your age, postcode, event attended, event feedback, gender identity, sexuality, information on health conditions or disabilities, ethnicity, and religious identity. This information is provided and processed anonymously.

We process your booking information by contractual obligation. We process the information you provide as part of your photography permissions with your consent. We process your sensitive data with your consent and for equal opportunities monitoring.

How and why do we use your personal data?

If you book to attend an event organised by/with the ‘Building a Modern Scotland’ team, we will use this information to process your booking and to contact you with information about the event.

If we take photographs/screenshots at events, this will form part of our record of the team’s activities. If you have given your permission for a photograph/screenshots to be taken where you can be identified, it may be used in promotional materials, such as in on this website, social media or in academic or public history presentations.

If you sign our photography permissions form, we will use this to record which photos/screenshots we can use in promotional material, and to record attendance for events.

If you complete a Feedback form, we will use this information to reflect on feedback provided so that we can improve, develop as an organisation and respond to user suggestions and comments.

How we protect your personal data

We look after your data with the utmost care and ensure that your privacy is respected at all times in line with our policies and procedures.

We store photographs securely on password-protected hard drives and computers, and only use photographs/screenshots (if they show identifiable persons) in promotional material where permissions have been provided. We store photography permissions forms securely.

We store data from Feedback forms securely and anonymously.

How long will we keep your personal data?

All information provided to us at the time of booking for an event will be retained for up to 7 years.

Photographs/screenshots from events form part of our record of the team’s activity. As such, we retain all photography permissions as part of our records. This information includes a name, signature and the first half of a postcode if provided.

The Feedback information is provided, stored and processed anonymously, and forms a key element in tracking the impact of the project. We retain this data for our own records, reflection, development and reporting.

You can ask us to delete this information at any time by getting in touch with us. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Who do we share your personal data with?

In some instances, we may share photographs/screenshots with external press for use in publicity. We also share photographs/screenshots in our own promotional material, such as printed flyers, presentations, on our website and social media. You can withdraw your photography permissions for specific photographs at any time.

We won’t share your contact details with other organisations without your individual request or agreement. We do not share your personal data with any other third parties.


6. Additional Points re cookies

Analytics

This website uses cookies for the website analytics which provides data of how many people have accessed the site, for how long and where in the world they are when they accessed the site.

We have installed a ‘plugin’ on this website to request your consent for these cookies.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.